The latest SAP Dynamic Forms release introduces key capabilities and new features that simplify business processes and enhance flexibility for users across roles.
The Form Builder allows business users to create digital forms with ease, customising layouts, adding fields, and defining validation rules to ensure data integrity.
For ongoing management, Form Lifecycle Management provides tools to review, track changes, and monitor utilisation, ensuring a robust relationship between SAP business objects and forms.
Finally, Mobile Access integrates with SAP Service and Asset Manager, enabling field technicians to complete forms offline, syncing seamlessly with SAP ECC or S/4HANA.
Together, these features streamline data collection, improve accessibility, and strengthen process efficiency for organisations.
The SAP Dynamic Forms solution provides a comprehensive business process designed to simplify data collection and management across your organisation.
The process begins with Creating a Form Definition, where users can design and edit digital forms online, leveraging a range of controls such as text fields, dropdowns, and radio buttons. Form builders can also apply field validation rules for mandatory fields, visibility conditions, and formulas to ensure data accuracy before publishing the forms for use.
Next, forms are Assigned to Business Objects, either manually or automatically, based on specific conditions. This step ensures that forms are linked to the relevant equipment, functional locations, or work orders. Automated triggers can even generate forms dynamically, tailored to the needs of your operations.
In the Form Data Capture and Submission phase, users access these assigned forms via a web browser or mobile device, including offline access. Data is entered following a guided workflow, with validation rules ensuring all necessary information is captured accurately. Pre-set answers help manage deviations effectively, reducing errors during data entry.
The process concludes with the Post-Processing of Forms Data, where organisations can track form distribution and monitor responses. Completed forms can trigger follow-up actions, such as generating PDFs or creating measurement documents, while embedded analytics allow users to analyse submissions for actionable insights.
SAP Dynamic Forms integrates seamlessly with tools such as the Mobile Configuration Panel, SAP Service and Asset Manager, and SAP ECC or S/4HANA Cloud, all hosted on the robust SAP Business Technology Platform. This end-to-end approach ensures streamlined workflows and improved operational efficiency.
The SAP Dynamic Forms 2411 release introduces a range of additional new features that enhance functionality and accessibility for both business and mobile users.
These SAP Dynamic Forms features include:
- Industry-Specific Form Controls: New controls in the Form Builder allow for capturing Measuring Points and GPS coordinates. These controls help users gather critical location and performance data directly in forms, improving accuracy and efficiency. The Measurement Point control records readings via mobile or web applications, while the GPS control enables users to input or auto-populate locations essential for their tasks.
- Backend Configuration for GPS and Measuring Points: IT teams can now configure pre- and post-processing of GPS location and measuring points via the backend. The Mobile Configuration Panel ensures seamless integration of these controls into workflows, including work orders and other processes.
- Assignment from Fiori Apps: Dynamic Forms can now be assigned through Maintenance Planning Fiori Apps, simplifying the allocation of forms to the appropriate maintenance tasks for business users.
- SUPPORT FOR MOBILE USERS:
- Offline Access for Work Orders: Dynamic Forms now supports Service and Asset Manager on Windows 3.0, allowing mobile users to download forms associated with work orders, operations, and sub-operations. These forms can be completed offline during work execution, ensuring uninterrupted workflows in the field.
- Integration with S/4HANA Service: Mobile users can view and complete form instances tied to service orders and items both online and offline, providing flexibility for on-site and remote work.
These new features solidify SAP Dynamic Forms as a versatile and robust tool for business and mobile users alike, ensuring seamless operations across various platforms and environments.
To truly unlock the full potential of SAP Dynamic Forms, businesses need a trusted partner who not only understands the technology but also has the expertise to navigate the complexities of implementing and scaling digital form solutions within an SAP enterprise environment.
With a proven track record in mobile forms through our ODS-native dynamic form engine and extensive experience as an SAP Gold Partner, On Device Solutions is uniquely positioned to support enterprises in adopting and optimising SAP Dynamic Forms.
Whether you’re looking to implement SAP Dynamic Forms or gain more insight into how the product can best support your enterprise goals, our team of certified SAP experts is here to help.
Contact us here today or email info@ondevicesolutions.com to learn how we can help your enterprise realise the full benefits of SAP Dynamic Forms and achieve process excellence.
